Global stock management for variations (example : tea bags)

If you dropship and import your products from AliExpress, BigBuy, BrandsDistribution or BusyX Pro, you cannot change the structure of your variations! Do not hesitate to contact your Business Coach if you need help!  

With regard to your variation products, there are two ways of managing your stock:

  • Classic management, which allows the quantity of products sold with each order to be automatically deducted, is the most common solution.
  • Global management, which allows you to define your product’s overall stock, from which pre-defined quantities for each of your variation options will be deducted.

Let’s look at the concept of global stock management.
Take the example of a store that sells coffee and tea in bulk quantities. Classic stock management will not meet the needs of the retailer, who doesn’t calculate in terms of numbers of products sold, but in terms of the global quantity of a same product.

Consider a “Green tea” product page, on which we will set up global stock management.

Once you have provided the required information on the product page, go to Variants > Manage Variants.


We will create a new variation – let’s call it “Green tea”. The name of the variation as displayed on the store will be “Select your tea”:



Once step 1 has been confirmed, let’s enter the various quantity selections offered by the retailer: 100g, 250g, and 500g. Next, let’s create a simple and mandatory variation, and manage the reference, stock, price and weight settings.
Once the variation has been created, its setting will need to be modified.

To allow the customer to select one or more different bags of tea, we will display the various choices as boxes to tick ( 1 ). This step is not mandatory but it gives your customer a wider choice, and is perfectly compatible with global stock management. Let’s also decide the minimum and maximum choices ( 2 ) that our customer may tick (in our example: minimum 1 and maximum 3).
Under the stock setting ( 3 ), we will then choose the global quantities management. Finally, let’s click on “Save the configuration” and “Apply to my product( 4 ):

Once the variation has been applied to our product, we will need to define the number of units in stock for our product.

Practical example:

Here, our online retailer has 4 kg of tea in stock. 1g = 1 unit of stock. So we need to enter 4000 units, or 4000 grams ( 1 ). From this global stock of 4000 grams, each purchase of a 100g bag will reduce the stock by 100 units. One 100g bag will therefore represent 100 units of stock. Similarly, a 250g bag will correspond to 250 units, and a 500g bag will correspond to 500 units ( 2 ).
We need to enter the weight ( 3 ), for the purpose of delivery charges. Here, we will add 10g to the initial weight, to take into account the weight of the bag. Let’s also enter the references ( 4 ) and the price ( 5 ). We need to remember to tick our choices of variations so that they will be displayed on our store ( 6 ).


Once all the information has been entered, we will be able to publish the product on the store


💬 Please do not hesitate to contact your Business Coaches should you have any questions!